This information is aimed at employees of such company, hereinafter referred to as “the Company”, which has entered into an agreement with Andfrankly Pulse AB, Sweden, on the use of Andfrankly Pulse AB’s mobile phone and web-based service to conduct employee surveys, hereinafter referred to as “&frankly”, and to other external users who use &frankly through public interface that is published by such Companies. Where applicable, this information also applies to employees at other companies belonging to the Company’s group of companies, or companies providing services to the Company, with which companies the Company has reached agreement to perform employee surveys. Both employees of the Company and employees of such other companies, and other external users are hereinafter referred to as “the Employees”.
1.1 The Company’s Purpose, for which it has chosen to use &frankly, is to increase the Employees’ influence and engagement and thereby improve the Company’s working conditions and business.
2.1 &frankly gives you the opportunity to voluntary and continuously provide information about your personal work situation, hereafter called “Response Data”, by answering questions asked by the Company. The Response Data you provide will be linked to your account at &frankly and stored in a database. Individual-level data is only available (with the exception of Andfrankly Pulse AB) to you, provided you handle your account’s username and password with caution. If the company has enabled it, &frankly also gives you the possibility to report issues with the company through a whistleblower interface.
2.2 The Company may access anonymized compilations (in which individual responses cannot be discerned) of the Response Data on a group and company level, made available to colleagues and management within the Company, in order to conduct the said improvement work within the Company. &frankly also gives you the opportunity to continuously view your own Response Data for personaldevelopment.
2.3 To ensure reliability of compilations of Response Data and to protect the individual’s Response Information, no compilations of results is made for groups with less than 3 respondents, or more than 3 if the Company has decided that groups must be larger for responses to be reported. For an overview of the data that is intended to be collected and used, see Your Privacy on the Andfrankly Pulse AB website.
3. Processing of Personal Data
3.1 Data directly or indirectly attributable to you is referred to as “Personal Data” below. The Company is the Personal data controller for the processing of your Personal Data including Response Data when using &frankly. Andfrankly Pulse AB is the Personal data processor for the Company and processes your Personal Data on behalf of the Company. In its use of &frankly, the Company must comply with the applicable Data Protection Rules in the country in which the Company is established.
3.2 You are entitled to receive information from the Company on the Personal Data processing, such as what type of Response Data the Company intends to collect, what Personal Data will be stored, for what purpose and for whom the compilations of Response Data will be made available. The Company is further responsible for that the questions asked are not perceived as an infringement of your personal privacy. Please note that all use of &frankly is voluntary. The Company or other companies you are an Employee of may not force you to use &frankly and/or respond to the questions asked.
3.3 Personal Data that Andfrankly Pulse AB processes on behalf of the Company is your first and last name, e-mail address, other such basic information and your Response Data or Case data. You also have the option to voluntarily provide a personal profile picture and position data via the &frankly app. Name and email address and position data will be used to keep in touch with you and ask questions of you at relevant times. Your Response Data will be processed to provide compilations of Response Data as described above. Response Data, in aggregated and anonymized form, may be used by Andfrankly Pulse AB as a basis for business and method development and statistics.
3.4 Andfrankly Pulse AB may process your location data when using our apps if you have agreed to share your location with us and set a Work location. Location data used in our apps is solely used for triggering questions on relevant times (when coming to or leaving work) and this functionality is entirely optional and is enabled by yourself inside of our app.
3.5 You may request the Company, at no cost to you, to provide which Personal Data and Response Data is processed by &frankly. Such requests must be signed by you and sent to the person responsible at the Company, who will send a request to us at Andfrankly Pulse AB. If you feel that the questions submitted through &frankly are inappropriate or offensive in terms of your privacy, we encourage you to contact the Company’s person responsible immediately (usually the HR Department).
3.6 You always have the opportunity, without giving reasons, to cancel your future participation, and request that your Personal Data be deleted. You also have the opportunity to request correction regarding Personal Data including Response Data stored by Andfrankly Pulse AB. If you wish to discontinue your participation and request that your Personal Data be deleted or corrected, please do so by email to the person responsible at the Company (usually the HR Department), who will then contact Andfrankly Pulse AB for deletion of your information or make corrections. If you cancel your participation and request that your Personal Data be deleted, your Response Data in anonymized form will only be saved for the purpose of not affecting previous compilations, but your account (containing Personal Data) and its link to collected Response Data will be permanently deleted. Note that only temporary data is stored in Andfrankly Pulse AB’s mobile phone applications. If you accidentally delete the app, you can reinstall it without losing any data. If you delete the app to ensure that all your data is deleted, you must follow the information above.
4.1 Andfrankly Pulse AB’s website www.andfrankly.com contains so-called cookies. According to the Swedish Electronic Communications Act, anyone visiting a site with cookies must be informed that the site contains cookies, what these cookies are used for, and how cookies can be avoided.
4.3 At www.andfrankly.com, persistent cookies are also used. These are used to remember information about you to facilitate your future use of the service. For example, to pre-populate your email address (but never password) to facilitate signing in. Personal data stored in such cookies (such as name, email) will be saved for up to 30 days from last use.
5. Intellectual property rights
5.1 Andfrankly Pulse AB, its partners or other third parties own and hold all intellectual property rights to &frankly, including changes and improvements of &frankly, including all textual content, images, videos and databases, hereinafter referred to as “Protected Property.” Personal Data and Response Data associated with Personal Data are not included in this. The rights to such data are held by the respective individual and customer/Personal data controller. However, Andfrankly Pulse AB is entitled to retain, use and disclose anonymized Response Data as a basis for business and method development and statistics.
5.2 Changes, reproduction, disclosure, forwarding to third parties and/or use of Protected Property without the prior written consent of Andfrankly Pulse AB or other parties concerned are expressly prohibited.6
6. Employees’ Responsibility
6.1 You are solely responsible for any data that you upload or provide when using &frankly and that you have all the necessary rights to do so. Do not provide personal data as part of free text or comments to ensure that we can easily remove personal data from our users when required.
6.2 You are responsible for that you have the technical equipment and software required for use of &frankly, such as Internet access, browser, email, mobile phone, etc.
6.3 You may not use &frankly for purposes other than those mentioned in 1.1 above. This includes that you may not: (i) disseminate or use the data you access on &frankly for other purposes; (ii) provide Response Data that may be considered offensive or inappropriate; (iii) affect &frankly in such a way that its availability and/or function changes, or (iv) use &frankly in violation of the usage instructions that may be provided to you from time to time.
7.1 Andfrankly Pulse AB may modify this information from time to time, for example, to reflect legal requirements or to make functional changes. You may find current information at www.andfrankly.com.
7.2 As part of your use of &frankly, you will receive emails from Andfrankly Pulse AB. Emails Andfrankly Pulse AB sends include, for example, notifications about questions, summaries of your results, information about your account, or news updates. If you no longer want to receive email from Andfrankly Pulse AB, there is a link at the bottom of any email that you can use to discontinue email from Andfrankly Pulse AB to you.
7.3 Andfrankly Pulse AB follow international industry standards, guidelines and ethical codes provided by ESOMAR for the survey industry. See more about this at http://www.esomar.org/